May 2023 Minutes Annual Parish Council Meeting
Minutes of the meeting of Grainthorpe Annual Parish Council meeting held on Wednesday 10th May, 2023 at 7.40pm in the Chapel Schoolroom, Grainthorpe.
Page 58 1/23
Present: Cllrs P. Hibberd, M. Bensley & I Nicholls.
Also present: Cllr. P. Rickett (ELDC)
Clerk: Mrs P Plumridge.
13 members of the public
1.23 Apologies
Cllr McNally (ELDC & CC)
2.23- Nominations for Chair
Cllr Nicholls nominated Cllr Hibberd, no other nominations.
Cllr Bensley seconded Cllr Hibberd, All in favour.
Cllr Hibberd accepted. Acceptance of office form completed.
Cllr Hibberd took chair.
3.23 – Nominations for Vice Chair
Cllr Hibberd asked for nominations for Vice Chair.
Cllr Hibberd nominated Cllr Bensley, no other nominations
Cllr Nicholls seconded Cllr Bensley
All in favour.
Cllr Bensley accepted.
Acceptance of office forms & DPI’s completed.
4.23 – Open Meeting
No members of the public present
5.23 District Cllr Rickett
Cllr Rickett reported that Cllr McNally has submitted a request for a reduction in the speed limit on Fen Lane but stated that if we put up advisory speed limit signs this would result in conflicting signs, ie current speed limit is 60 mph, if we were to put up advisory 30 mph this would cause confusion.
Poor’s End building has received visits from the Planning and Enforcement Officers, they are in contradiction of any permissions since they have not yet been passed. Site has permission for building work, once conditions have been adhered to and these conditions are in the consultation stage at present. Twelve homes will be built but the conditions must be met first.
The current application will be called in by Cllr Rickett, he will also try and get a ‘Stop’ notice on the site. Clerk will write to Planning Officer to get more time for PC to get all their comments in to them. Points that could be raised are:
Page 59 2/23
Core strategy planned for 9 houses, there are 12;
Safe access to site needs to be clearly defined to protect surrounding neighbours property;
Is site on Flood zone 1 or 3;
Bricks are already on site;
Are Environment Agency aware of Ragwort problem;
Hedge removal, is this a criminal offence at this time of the year;
Clear indication of working hours;
Clear indication of when construction traffic can enter site and from which direction;
Cllr Rickett & Cllr McNally will do all they can to support us. Cllr Hibberd will call an extra ordinary meeting in early June.
6.23 – Clerk to receive declarations of pecuniary interest on any Agenda item in accordance with Localism Act and the Council’s Code of Conduct and Standing Orders.
None.
7.23 Minutes of previous meeting (01.03.23)
Moved and signed.
8.23 Matters Arising
Signs at Ludney were discussed, they could be put ‘back to back’ with existing signs, Cllrs to arrange a meeting to inspect site.
New wildlife and walks sign – Cllr Bensley will keep this sign clean, it should be put up asap.
Shared speed sign will be back in village in July/August, still looking at investing in another one for ourselves. We are hopeful the 30 mph will soon be in force.
9.23- Financial & Audit
Four cheques were approved and signed.
682 – LALC – Membership fees - £234.76
683 – P.Plumridge – reimbursement for Auditor fee - £20.23
684 – Zurich Municipal – Insurance - £386.71
685 – LALC Training Scheme- £138.00
Proposed Cllr Hibberd, seconded Cllr Bensley.
i) Annual Internal Audit report was received and approved;
ii) Annual Governance Statement was approved and signed;
iii) Accounting Statement was approved and signed;
iv) Certificate of Exemption was approved and signed.
All in favour.
Page 60 3/23
Date for commencement for exercise of public rights set for 5th June to 14th July, 2023
10.23 Parish Matters
Poors End, already discussed
11.23 - Planning
N/062/00552/23 - extension of time to be requested.
12.23 Chairmans Items
Gifts for long serving Councillors who have left.
13.23 – Date and Time of next Meeting
The next meeting will be on Wednesday 12th July at 7.30 pm in Chapel Schoolroom.
No further business meeting closed at 9.23 pm.
.....................................
12th July 2023