2024 Parish Council Minutes of Meetings

Minutes of the Grainthorpe Parish Council Meeting held at Grainthorpe Chapel Schoolroom, High Street, Grainthorpe LN11 7JA, on Wednesday 11th September 2024 at 7.00 PM

Present: Councillors:  Cllr Nicholls (Chairman), Crabtree, Hibberd and Warrilow.

In attendance:  The Parish Clerk.

01:09/24   Declarations of Interest:

a)   To record declarations of interest by any member of the council in respect of the agenda items listed below.  Members declaring interests should identify the agenda item and type of interest being declared.

None

b)   To note dispensations given to any member of the council in respect of the agenda items listed below. 

None

02:09/24   Apologies for Absence:

To receive any apologies sent to the Clerk from Members not able to attend the meeting.

Apologies had been received from Cllr Jackson.

03:09/24   Open Forum:

a)   Members of the public may make representations in respect of the business on the agenda.  

No members of the public were present.

b)   To receive reports from County and District Councillors.

This item was moved to later in the meeting.

04:09/24   Minutes of the Previous Meeting(s):

To approve the minutes of the previous meeting(s).

It was proposed to remove ‘130th’ from the title of the draft minutes of the meeting held on Wednesday 10th July 2024.  It was further proposed that the word ‘Mablethorpe’ be removed from item 8viii of the same draft minutes.

RESOLVED:   That the minutes with the above two amendments be approved.

05:09/24   Planning:

a)   Planning Decisions:

To note any planning decisions received since the previous meeting.

None received.

b)   Planning Applications:

To consider any comment from the Parish Council to be submitted to ELDC.

i)   N/062/01213/24 | Planning Permission - Extension to existing dwelling to provide additional living accommodation. | HIGH BANK HOUSE, MARSH LANE, GRAINTHORPE, LOUTH, LN11 7JP

RESOLVED:   That this item be skipped as a comment had previously been submitted to ELDC.

06:09/24   Finance & Governance:

a)   To approve payment of accounts.

RESOLVED:   That the following payments be approved.

b)   To review and approve any changes to the bank mandate.

RESOLVED:   That the new clerk, Cllr Crabtree and Cllr Warrilow be added to the bank mandate.

c)   To approve the setting up of an Amazon/Viking Direct business account.

RESOLVED:   That the Amazon/Viking accounts be approved.

d)   To agree to pay Ionos for web domain and email provision by direct debit.

RESOLVED:   That the direct debit be approved. 

e)   To approve expenditure of up to £20 for office supplies.

RESOLVED:   That the expenditure of £20 be approved. 

f)   To receive any quotations for a parish council mobile phone.

RESOLVED:   That this item be deferred to the next meeting pending further investigation of options and prices.

07:09/24   Highways & Public Rights of Way:

a)   To consider options for repeater 30mph notices on Main Road.

RESOLVED:   That the item be deferred whilst options are explored for repeater signs and that information be obtained on the Community Speed Watch Scheme.

b)   To consider any action regarding the village sign locations.

A report was received regarding options for signs and artwork.

RESOLVED:   That the item be on the next meeting pending a response from ELDC/LCC on locations.

c)   To agree any action regarding High Street parking issues. 

RESOLVED:   That The Clerk attempts to establish ownership of the strips of land on Mill Lane and High Street.  

08:09/24   Speed Signs:

a)   To receive a risk assessment for speed sign moving and installing.

RESOLVED:   That the risk assessment be approved.

b)   To agree arrangements for moving the sign in November.

RESOLVED:   That the sign be moved by volunteers and that the risk assessment be provided to any volunteer prior to moving the sign.

c)   To agree action for replacing the speed sign battery.

An additional report was received on quotations that had been obtained for a new Speed Indicator Sign.  

RESOLVED:   That costs will be sought for replacement batteries and that ownership will be clarified.

09:09/24   Litter Bins:

To consider any action relating to the siting of bins within the village.

RESOLVED:   That the item be deferred pending the receipt of responses. 

10:09/24   Water Board Fences:

To receive any updates and agree any further actions regarding the condition of the fencing.

RESOLVED:   That the item be deferred pending a response from the Water Board.

Resolution to exclude the Public and Press:

To consider passing a resolution in accordance with the Public Bodies (Admission to   Meetings) Act 1960, that public and press be excluded from the meeting for the matters set out below on the grounds that it could involve the likely disclosure of private and confidential information.

RESOLVED:   That the public and press be excluded from the meeting on grounds of likely disclosure of private and confidential information.

11:09/24   Personnel:

To approve staff wages payments and working from home allowance.

RESOLVED:   That basic pay and working from home allowance be approved, that the overtime hours claim be deferred to the next meeting.  It was agreed that the staff payroll will be processed using HMRC Basic Tools.

County and District Cllr Mcnally joined the meeting. 

The Chair re-opened the meeting.

Cllr Mcnally provided information on the Community Speed Watch Scheme.

The meeting closed at 8.30PM